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Youth Exchange Officer Responsibilites

  • Must attend a required informational training session

  • Must be registered and vetted in the ESSEX database to view student application, documents and work with students (per our State Department)– SO IMMEDIATELY

  • Processes Inbound documents received in February in a timely manner adhering the given time frame, with the local high school and Club—THIS IS CRITICAL

  • Receives and processes the Exchange applications by securing necessary club and school signatures– within the given time frame outlined in the student documents sent to them

  • Identifies the local high school

  • Identifies host families in the school district

  • Works as a team with the Counselor, to promote the Youth Exchange program and recruiting for YE program, following the agenda and using the promotional resources provided and completing the Club responsibilities

  • Works with the Counselor as a team to identify the “emergency Host Family”, directs the Volunteer to register in the database, BEFORE the IB’s arrival and forwards the information to the Chair

  • Is the liaison between the Club, the Community and the District

  • Directs students, host families and volunteers through the online registration process

  • Conducts Host Family interview/home visit

  • Provides student with a Counselor from the Host Club, of the same sex and support throughout the exchange year

  • Sets up and supplies the monthly allowance and confirms student is receiving it & timely

  • Helps with transportation to and from YE events and activities

  • Encourages club members to get involved with the student/s

  • Involves student in Club activities/District activities and sees that the Club pays for the student attending any Club activities

  • Works with the Counselor and Host Family as a team, to ensure the exchange student is secure and has support, is monitored throughout the exchange year, and has a positive exchange year

  • Processes the Short Term application and forwards it to the Short Term Chair

  • Conducts the Short Term Home Visit/Interview

  • Works with the Club Counselor as a Team, to insure the follow up LT OB Home Visit is complete and report submitted within 30 days of the initial visit

  • Works with the Counselor and Host Family to help the student acquire a reasonable phone/phone plan upon arrival

  • Should be familiar with all Youth programs provided in our District to direct any inquiries to the Chairs of those programs