FAQs


Rotary D7255 LI – NY

 rotaryexchange.org

 

 

ROTARY YOUTH EXCHANGE HOSTING

 

FREQUENTLY ASKED QUESTIONS:

 

What is the length of time for hosting a student?

              The length of time of a hosting experience depends on the total number of

              host families to host. i.e., if there are four host familes, the 10 months of the

              exchange are divided equally by 4 to come up with the hosting length of

              time—which is flexible.

 

Do we have a choice as to when we host during the exchange year?

              Yes, this is a discussion between all involved host families and the Rotary

              club volunteers (YEO, & Counselor). We expect the Outbound family to host

              first to fill the void of their own child being abroad, etc.


 Are there guidelines for hosting?

              Yes, and we will discuss in depth during the required training session of 2-4

              hours, along with preparing a resource envelope for each Host Family.

 

 Can you request one gender or the other?

              Yes, however, we have asked for girls the last few years to make traveling

              and overnights easier for all involved. We piggy-back with a number of

              districts on Inbound events that also have only girls, and there are

              significantly more girls in the program than boys.

 

 Can an exchange student share a room with a sibling?

              Yes, as long as they are the same gender and there is no more than a three

                year age span. If and when possible, they appreciate having their own space.

 

 Are we required to get them to and from any activities?

              Yes, for all local/school activities—just as you would with your own

              children. We stress to the club it is a team effort, to support the student and

              the host family throughout the entire exchange. We encourage all host

              families to work with each other when possible to help with drop off and

              pick up for Inbound events.

 

Are they treated like guests or like a family member?

             Your exchange student is not a guest, and they are informed of that during

             their numerous training sessions. They should not expect to be waited on! 

             You should treat them like a family member--like you would your own

             children. If your children do chores, the exchange student can be given

             chores also. It is always awkward for all in the beginning, but with a little

             effort and ingenuity, everyone gets through this challenge. Respect and 

             humor go a long way!

 

Who can host?

              Anyone can host, if they have the interest, time, and means. All Volunteers

              and prospective Host Families must be registered, vetted, and approved to

              host.

 

 Do host families get paid to host?

              No, Rotary states it is not permissible to provide any form of compensation

              to a host family.

 

Do the exchange students have guidelines to follow?

              Yes, they are presented with the program rules and guidelines in training

              within their own countries. They are sent 12 documents for reading,

              discussion, initialing, and signing to return to the Chair here, before their

              departure, as well as two training sessions upon their arrival to our country

              to go over them again.

 

  Can exchange student’s travel alone?

             No, keep in mind they are minors and we have responsibility for them. The

             district does not allow exchange students to travel outside the district (Long

             Island) without a chaperone of 26 years+ and permission.

 

 Do exchange student’s have a support system during their exchange?

              Yes, other Inbound students, Host parents, Host siblings, Host Club YEO, &

              Counselor, District Chairs

 

What is the process when you have a prospective host family?

             Answer as many questions as you can comfortably, and direct them to the

             the District Chairs, so their questions can be answered. A Volunteer must                  

             meet with them in person, and do a walk through of any host’s home (per

             ESSEX and Department of State guidelines). They are then directed to the

             ESSEX (Eastern States Student Exchange) website to sign up in the database

             as a Host Family, which is menu driven.